Japan Asset Marketing Co., Ltd. (hereinafter referred to as "the Company") is under protection measures to safely manage personal information and prevent from leakage, destruction or damage of personal information with appointing the following individual as a manager in regard to personal information.

Name of company Japan Asset Marketing Co., Ltd.
Position of the manager in regard to personal information Manager of administration headquarters

1.Purpose of using personal information

(1)Purpose of using personal information in the case of direct acquisition by written documents (retained personal data)

Classification Purpose of use
Customer information acquired by buying, selling or brokering real estate
  • ① For business purposes regarding real estate transactions and brokerage.
  • ② For contact and responding to inquiries by posts, e-mails or telephone regarding the business stated above.
  • ③ For introducing various services the Company offers.
  • ④ For keeping as a book or as a material under the article 49 of the Real Estate Trading Business Act.
  • ⑤ For market research such as price assessment and market trend analysis regarding the real estate transaction.
Customer information acquired by leasing or managing real estate
  • ① For introducing real estate, contacts with the result of application for residence or with other issues, for credit inquiry to credit information agency, lease contract, joint guarantee contract, management contract, concluding sub-lease original contract, performance and contract management, post-contract management and providing follow-up service, etc.
  • ② For introducing other real estate and services of the Company and introducing the service which seems to be useful to the customer.
Information of inquirers For handling inquiries.
Customer information necessary for providing services such as e-mail distribution and etc. To provide services such as announcements from the Company and distribution of e-mail newsletter.
Information of business partner For business communications, obtaining and placing orders and invoice payment processing.
Information of employees For human resources management, performance management, health management and security management.
Information regarding recruitment applicants For contact to the applicants and recruitment management.

(2) Purpose of using personal information in the case of acquisition by other means than direct written documents

Classification Purpose of use
Information of customers For contract act in real estate brokerage business.
Information of shareholders For information disclosure, handout distribution and contact.

2.Disclosure of personal information to third parties

The Company shall not provide personal information to a third party except the cases listed below.

(1) Customer information regarding transaction, leasing, brokerage and management of real estate.

Purpose of provision For providing information to the person written on 「Types and attributes of the organization of the person receiving the provision」regarding contract notices, price assessments, property registrations, real estate transactions and other related businesses.
Method of provision By document, telephone, FAX, Internet, e-mail, advertising media and other measures.
Types and attributes of the organization of the person receiving the provision Business-related real estate contractors, persons, organizations, advertising companies, designated distribution organizations, financial institutions, judicial scrivener, affiliated non-life insurance companies, real estate managers and security contractors who provide property information in writing or on the Internet.
Provided personal information items Name, address, phone number, e-mail address and etc.
Agreement on the handling of personal information It is obligated to provide appropriate management by conducting confidentiality agreement, etc. with the information provided party if necessary.
  • (2)In the case of customer's agreement beforehand or based on law.
  • (3)In the case it is necessary to protect an individual's life, body or property, and when it is difficult to obtain the consent of the individual.
  • (4)In the case it is necessary to improve public health or to promote the sound development of children, and when it is difficult to obtain the consent of the individual.
  • (5)In the case of a necessity to cooperate with a national institution, a local public entity or a person who has been commissioned to carry out the clerical work stipulated by law and when there is possibility to interfere with the execution of the business by obtaining the consent of the individual.

3.Consignment of the handling of personal information

The Company shall outsource a part of business to provide better service to the customers and personal information may be entrusted to subcontractors. In this case, the Company shall select the contractors who are authorized to handle personal information appropriately, and supervise them to properly manage personal information to prevent the leakage of personal information by legal contract.

4.Request regarding personal information disclosure

The customer may request regarding the disclosure of his/her personal information to the Company (notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use or deletion, and suspension of provision to a third party). In the case of request, the Company shall respond within a reasonable period of time upon identifying the inquirer. The personal information entrusted by the business partner does not correspond to the retained personal data, but if there are any special instructions from the business partner, the instructions shall be followed.

5.The voluntariness of provision of personal information

It is up to customers’ discretion to provide the Company with the personal information. However, the service may not be provided properly in the case that the necessary personal information is not provided.

6.Acquisition of information by method that the customer cannot recognize easily

Cookies are intended for convenience when visiting the Company’s website, not to violate the privacy of customers, nor to adversely affect the computer. In addition, the Company is using Secure Sockets Layer (SSL) data encryption system for the website where personal information is entered and also have taken measures such as installing a firewall to protect the information upon the site. However, please note beforehand that due to the nature of Internet communication, complete security is not guaranteed.

7.Authorized organizations for personal information protection

The Company has not joined any authorized personal information protection organizations.

Date of enactment: June 1, 2007
Date of latest revision: December 27, 2019

Contact us

4-14-1, Kitakasai, Edogawa-ku, Tokyo, 134-0081, Japan

Japan Asset Marketing Co., Ltd.
Administration Headquarters